Stetson Convention Services

Important Dates

Stetson Discount Deadline: Friday, Febuary 27; Payment authorization must accompany order to receive discount pricing, all orders submitted after this date will be charged at the standard rate.
Initial Graphic Submission Deadline: Friday, Febuary 20; Graphics are due for review and editing.
Final Graphic Submission Deadline: Friday, Febuary 27; Print Ready graphics due for any signage orders.
Warehouse Receiving: Monday, Febuary 23 to -Friday, March 13; M-F: 9:00am to 4:00pm
Any materials received outside of these dates will incur a 25% surcharge.
Last Day to Arrive to Warehouse Before Transfer: Thursday, March 26; If freight arrives after this date, a surcharge will be applied based on weight, dimension & piece count to transfer late to the show.
Show Site Receiving: Sunday, March 29; All shipments must arrive during these times to avoid surcharges or possible shipment refusal.
Carrier Check-in Deadline: Tuesday, March 31; 3:30pm
To ensure all items are off the show floor by the end of exhibitor move-out, please have carriers check in by this time. All shipments left on the floor will be forced onto Stetson's onsite carrier at the exhibitors expense

Show Schedule

Exhibitor Move-In

*Forklift not available on-site: Sunday; March 29; 12:00pm to 5:30pm

Exhibit Hours

: Sunday; March 29; 6:15pm to 7:15pm
: Monday; March 30; 8:30am to 5:30pm
: Tuesday; March 31; 8:30am to 1:30pm

Exhibitor Move-Out

: Tuesday; March 31; 1:30pm to 5:30pm

General Information

Show Colors

8' Back Drape: BLACK

3' Side Drape: BLACK

Aisle Carpet Color: Existing Facility Carpet

Flooring Requirement: Optional

Booth Furnishings

Each 10' x 10' booth area will be provided with the following:

1 - 6' long x 30" high skirted table - BLACK
2 - folding chairs
1 - wastebasket
1 - Booth ID Sign

The exhibit area is carpeted with existing hotel carpet. To enhance the appearance and comfort of your booth, rental carpet and furnishings are available through Stetson Convention Services. Shop in our Carpet section for great selections.

Discount Price Deadline Date

In order to receive advance order discount rates, we must receive your order and payment by Friday, Febuary 27.

Shipping Information

Advance Warehouse Address

Stetson Convention Services

c/o Stetson / CUPA

Exhibit Compant Name, Booth #

2866 McDowell Street

Pittsburgh, PA 15212

Show Site Address

Omni Louisville Hotel / Commonwealth Ballroom

c/o Stetson / CUPA

Exhibit Company Name, Booth #

400 S. Second Street

Louisville, KY 40202

2026 CUPA-HR Spring Conference

Venue: Omni Louisville Hotel

March 29 - 31, 2026