Stetson Convention Services

Important Dates

Stetson Discount Deadline: Friday, March 28; Payment authorization must accompany order to receive discount pricing, all orders submitted after this date will be charged at the standard rate.
Initial Graphic Submission Deadline: Friday, March 21; Graphics are due for review and editing.
Final Graphic Submission Deadline: Friday, March 28; Print Ready graphics due for any signage orders.
Warehouse Receiving: Monday, March 24 to Friday, April 18; M-F: 9:00am to 4:00pm
Any materials received outside of these dates will incur a 25% surcharge.
Last Day to Arrive to Warehouse Before Transfer: Friday, April 25; If freight arrives after this date, a surcharge will be applied based on weight, dimension & piece count to transfer late to the show.
Show Site Receiving: Sunday, April 27; All shipments must arrive during these times to avoid surcharges or possible shipment refusal.
Carrier Check-in Deadline: Tuesday, April 29; 4:00pm
To ensure all items are off the show floor by the end of exhibitor move-out, please have carriers check in by this time. All shipments left on the floor will be forced onto Stetson's onsite carrier at the exhibitors expense

Show Schedule

Exhibitor Move-In

: Sunday; April 27; 12:00pm to 5:30pm

Exhibit Hours

: Sunday; April 27; 6:15pm to 7:15pm
: Monday; April 28; 8:30am to 5:30pm
: Tuesday; April 29; 8:30am to 1:30pm

Exhibitor Move-Out

: Tuesday; April 29; 1:30pm to 5:30pm

General Information

Show Colors

8' Back Drape: BLACK

3' Side Drape: BLACK

Booth Furnishings

Each 10' x 10' booth area will be provided with the following:

1 - 6' long x 30" high skirted table (BLACK)
2 - folding chairs
1 - wastebasket
1 - Booth ID Sign

The exhibit area is carpeted in hotel print carpet. To enhance the appearance and comfort of your booth, rental carpet and furnishings are available through Stetson Convention Services. Shop in our Carpet section for great selections.

Discount Price Deadline Date

In order to receive advance order discount rates, we must receive your order and payment by Friday, March 28.

Shipping Information

Advance Warehouse Address

Tazmanian Freight

c/o Stetson/ CUPA

Exhibit Company Name, Booth #

22035 68th Ave South

Kent, WA 98032

Show Site Address

Sheraton Grand Seattle / Hall A, B, C

c/o Stetson/ CUPA

Exhibit Compay Name, Booth #

1400 Sixth Avenue

Seattle, WA 98101

2025 CUPA-HR Spring Conference

Venue: Sheraton Grand Seattle

April 27 - 29, 2025